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Briscoe Library Room Guidelines: Collaboratory (LIB 4.074)

Guidelines

These guidelines are general and exceptions may be made on a case-by-case basis.

The purpose of the Library’s classrooms is to support the programs and mission of the University.

Eligibility

Library classrooms are for the use of UT Health San Antonio students, faculty and staff. The requestor must be affiliated with UT Health, and the program must be sponsored by either a department or organization affiliated with UT Health.

Reservations

  • The Collaboratory is reserved on a first come/first served basis.
  • To make a reservation in the Collaboratory, fill out this form. Contact 210-567-2450 or email to AskaLibrarian@uthscsa.edu with questions.
  • Library classrooms may not be reserved more than 4 times per month, or for more than 20 hours per month, for a single course (or workshop/workshop series), or group meeting.
  • Only LIB 2.011, LIB 4.074, and LIB 5.076 may be reserved through the library website. Library Classrooms on the 2nd floor of the Briscoe Library may be reserved with University Scheduling, (210) 567-2655.
  • The Collaboratory may be reserved for group study on weeknights 6 pm - 7 am, and any time on weekends.

Reserve a Study Room

Noise

The 4th floor is designated a Silent Floor and is a heavily used study area. Students have asked that persons entering and leaving the conference room be considerate, keep the door closed, and refrain from conversations until they have left the floor.

About The Collaboratory

Capacity: 20-24

Availability: Must be reserved for meetings. Open for study when not reserved. Setup for training events using laptops must be arranged with the UT Health IT Service Desk.

Reservations: Monday-Friday, 7:00 a.m. – 6:00 p.m.

When requesting a reservation, please indicate whether the following will be needed:

  • Video-teleconferencing equipment. See the Classroom Support box below.
  • Audio-visual equipment or technical support.
  • Dry Erase Markers-may be checked out at Circulation Desk

Features: Room-wide wireless. LCD  monitor and laptop. General conference/meeting room. Projector, phone line, whiteboard. Telephone not provided. Tables have built-in electrical outlets.

Food and beverages:

  • Covered beverages and food are allowed.
  • Catering: Library staff must be notified of any food deliveries and the approximate time of arrival.
  • All food service items must be removed within 30 minutes after the end of the meeting. The requestor is responsible for making sure the all trash is disposed of in trash receptacles and that the room is returned to its original state.
  • Spills should be cleaned up immediately, or reported to Library staff.

Special software can be installed on the laptop with advance notice.  See the Classroom Support box.

The Collaboratory-photo

Classroom Support

Library staff do not provide equipment setup or support services. A/V Classroom Support provides support for the following:

  • Equipment setup, including laptops, projectors, whiteboards, flipcharts
  • Projectionist services
  • Computer support
  • Video-teleconferencing (must be pre-arranged)
  • Software installation

Contact (210) 567-2214 or email av_support@uthscsa.edu. Allow at least one week prior to scheduled class.

Problems with computers or equipment should be reported to the IMS Service Desk at 210-567-7777.