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Records Management: Home


Welcome to the UT Health SA Records Management Guide. From this guide you can access the University’s Records Retention Schedule, find answers to frequently asked questions, and print forms used in records management such as the Records Disposition Log. You can also view a schedule of training classes in records management.

Records Retention Schedule

The Records Retention Schedule provides a list of the official state records for UT Health SA, prescribing the authorized retention period for each record. It also designates vital records that must be backed up and stored offsite, records of archival value that should be forwarded to the University Archives, and confidential records that should not be viewed by the public.

The Records Retention Schedule (RRS) can be searched by Keyword, department, category, or number.

Records Management Forms

Signed forms may be mailed to the Briscoe Library (please mark "Attn: Owen Ellard"), or emailed to

An Archives Transfer List is also needed when transferring records to the Archives.

Contact for Records Management Officer, UT Health SA

Owen Ellard

Senior Director of Libraries

UT Health SA, Briscoe Library

7703 Floyd Curl Drive, MSC 7940

San Antonio, Texas 78229-3900

(210) 567-2413