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Copyright and Fair Use

Myth 1

"If it's published openly on the Internet, I'm free to copy and repost at will."

Illustration of man looking at computer screenJust because a work is publicly accessible, available for anyone to read or download on the Internet, doesn't mean it's in the public domain, or not subject to copyright protections. In fact, those two concepts have nothing to do with one another.

Nearly all work published on the Internet is subject to copyright protections.

Copyright applies to all "original works of authority" as soon as they are fixed in some tangible form of expression. As soon as you click save or publish, you have created a copyrighted work, and you own the copyright on that work until or unless you give, sell, or sign some or all those rights over to someone else.

  Key Takeaway

Every work of original creation that is written, recorded, notated, drawn, photographed, or otherwise captured - including a work published on the Internet - is protected by copyright.

Myth 2

"If I'm using it for educational or noncommercial purposes, it's 'fair use' and I don't need to seek permission."

Illustration of man teaching a class of studentsNot all educational or noncommercial uses automatically qualify as fair use.

The law sets out purposes and factors to be considered when judging whether a use is fair or infringing, the ultimate judgment would lie in a court's interpretation.

Examples of activities that courts have found fair include*:

  • Quotation of excerpts in a review or criticism for purposes of illustration or comment
  • Quotation of short passages in a scholarly or technical work
  • For illustration or clarification of the author's observations
  • Use in a parody of some of the content of the work parodied
  • Summary of an address or article, with brief quotations, in a news report;
  • Reproduction by a teacher or student of a small part of a work to illustrate a lesson

In the same document, the Copyright Office explains that "[t]he distinction between fair use and infringement may be unclear and not easily defined. There is no specific number of words, lines, or notes that may safely be taken without permission. Acknowledging the source of the copyrighted material does not substitute for obtaining permission."

Fair use may be a defense against infringement claims for a one-time use of a limited amount of material used for teaching, scholarship, or research, if you don't have time to receive permission in advance of use. However, you should always attempt to obtain permission from the rightsholder if you will be copying significant portions of the work, redistributing it, or creating a new work based upon it - and you should document your attempt to get that permission before using the material.

Fortunately, here at the Health Science Center, you have a couple of alternatives that you can use to avoid the need to seek permission:

  1. You have access to an enormous amount of material through the library, so if you can link readers to that content online instead of copying or distributing it, you do not need permission. By using the library's linking service, you will assure that only authorized Health Science Center users have access to the copyrighted material. 
  2. If you're sharing published materials such as journal articles or book chapters with other UT System employees, students, or colleagues, your use may be covered by the UT System's Academic License from the Copyright Clearance Center. 

*Register of Copyrights, 1961, quoted in US Copyright Office FL-102, 2009

  Key Takeaway

Educational or noncommercial usage does not automatically exempt one from copyright. Evaluate your use against fair use guidelines and make an informed decision.

Myth 3

"If it doesn't include the ©, it's not copyrighted."

Illustration of two people holding a sign with a lightbulb on it.Since 1989, a copyright notice is not required for a work to be covered by copyright protection.

Registering copyright with the US Copyright Office gives rights holders the option to pursue damages in court for infringement, but it is not required for a work to be protected by copyright. All original works of authorship are protected by copyright as soon as they are fixed in tangible form, whether or not they include a notice or are registered.

  Key Takeaway

You can't assume something is free to use if there's not a copyright symbol or notice on it. Always err on the side of caution and research any item you want to reuse.

Myth 4

"If it's out of print, it's out of copyright."

Illustration of a typewriter and books.Even out of print items are subject to copyright protections for a certain period. That amount of time has varied through the years, but in the US, nearly all works published since 1923 are still under copyright protection.

Current works will not enter the public domain for a long time: works published since 1978 are generally subject to copyright protections until 70 years after the author's death. 

This document from the Cornell Copyright Information Center breaks down the duration of copyright under US law for different works and circumstances. 

  Key Takeaway

Copyright law also protects out of print items. Do your research for any work you want to use to assure you're complying with copyright law and fair use guidelines.

Myth 5

"If I wrote it, it can't infringe anyone else's copyright."

Illustration of a woman sitting at a desk writing in a journalGenerally, authors own the copyrights on works they create. However, authors sometimes sign publication agreements with publishers without reading and negotiating them carefully. Some publication agreements involve the transfer of rights from the author to the publisher, which could prevent the author from copying or distributing the material in some cases.

In addition, no creation exists in a vacuum. There may be cases where a creator feels another work is too similar to their own and claims copyright infringement. Situations like these may include intentional or unintentional infringement and are usually handled on a case by case basis to determine if the claim is legitimate or not.

  Key Takeaway

It's important to always read and understand publication agreements before signaling them, and to negotiate them with publishers if the terms are unfavorable.