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NIH Public Access Policy: DMS

Data Management & Sharing Policy Overview

NIH scientific data sharing data management and sharing policy

NIH has issued the Data Management and Sharing (DMS) policy (effective January 25, 2023) to promote the sharing of scientific data. Sharing scientific data accelerates biomedical research discovery, in part, by enabling validation of research results, providing accessibility to high-value datasets, and promoting data reuse for future research studies.

Under the DMS policy, NIH expects that investigators and institutions:

  • Plan and budget for the managing and sharing of data
  • Submit a DMS plan for review when applying for funding
  • Comply with the approved DMS plan

Research covered under the new policy

The DMS Policy applies to all research that generates scientific data, including:

  • Research Projects
  • Some Career Development Awards (Ks)
  • Small Business SBIR/STTR 
  • Research Centers

The DMS Policy does not apply to research and other activities that do not generate scientific data, including:

  • Training (T)
  • Fellowships (Fs)
  • Construction (C06)
  • Conference Grants (R13)
  • Resource (Gs)
  • Research-Related Infrastructure Programs (e.g., S06)

Proprietary data

Some scientific data generated with NIH funds may be proprietary.


Under the Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Program Policy Directive, effective May 2, 2019, SBIR and STTR awardees may withhold applicable data for 20 years after the award date, as stipulated in the specific SBIR/STTR funding agreement and consistent with achieving program goals. SBIR and STTR awardees are expected to submit a Data Management & Sharing Plan per DMS Policy requirements.


Issues related to proprietary data also can arise when co-funding is provided by the private sector (for example, the pharmaceutical or biotechnology industries). The extent of data sharing may be limited by restrictions imposed by licensing limitations attached to materials needed to conduct the research. Applicants should discuss projects with proposed collaborators early to avoid agreements that prohibit or unnecessarily restrict data sharing. NIH staff will evaluate the justifications of investigators who believe that they are unable to share data.

For questions or concerns about data sharing expectations for proprietary data, please contact the Office of Science Policy.

Submission and Review

Researchers MUST prepare and submit a data management and sharing plan as part of their grant application beginning January 25, 2023.

  • Peer Review will not see or review DMS Plans, unless specifically noted in the Funding Opportunity Announcement. However, Peer Review will consider any related budget items.
  • NIH program staff will review the DMS Plan for acceptability and may request modifications prior to award as appropriate.
  • Plans must be approved by the funding institute prior to award.